A. All purchases and contracts of every kind in the name of the Club shall be authorized by the Board of Directors.
B. The Board of Directors may delegate the power to purchase for specific purposes to any member of the Board of Directors, with such authority to be deemed valid only for the year in which the power was delegated or a shorter term as specified by the Board of Directors.
C. 1. Any person obtaining goods for the Club on credit shall not accept those goods unless they are accompanied by an original invoice, bill of lading, or some other paper furnished by the seller describing the nature, quantity and price of the goods.
2. The above person shall sign the invoice, bill of lading or other paper as the case may be; attesting to the receipt of the goods referred to therein, and shall submit it to the Vice-President of Finance.
3. No payment for goods obtained on credit of the Club shall be made by the Vice-President of Finance unless such invoice or other paper has been submitted to the VP of Finance and the description, quantity and price of the goods corresponds with the final invoice or statement demanding payment.
4. The VP of Finance has the authority to waive the above purchasing procedure for purchases not exceeding $50.00 for any one transaction.
10. General Borrowing Provisions
The Board of Directors of the Club may, when they deem it expedient for the purposes of carrying out the Club’s objective, borrow or raise or secure the payment of money in such manner as it deems fit, and in particular by the issue of debentures, but this power shall be exercised only on majority vote of two-thirds of the members present at a special general or annual general meeting of the members.
11. Building Fund
The building fund of the Club shall not be used for any other purpose except to fund capital expenditures to develop soccer facilities for the Club. Said funds may only be expended with the approval of not less than two-thirds of the members of the Board present at the time of voting.
12. Travel Fund
The Club may contribute financially to all representative and senior teams qualifying for Prairie Regional or National finals when travel distances exceed 200 kilometers from Winnipeg, Manitoba.
The Club may contribute financially to all Club registered Recreational Teams qualifying for Provincial finals when travel distances exceed 150 kilometers from Winnipeg, Manitoba.
The Board of Directors via a majority vote will establish these amounts.
13. Honorarium
A. Honorarium may be paid by the Club to individuals for services rendered to the Club at the discretion of the Board of Directors.
B. Gifts may be presented to individuals at the discretion of the Board of Directors.
C. Grants may be awarded to any group associated with the Club at the discretion of the Board.
14. Team Fees
1. All team fees must be paid prior to the first game of the season, or arrangements made for said payment with the approval of the Board of Directors.
2. A hardship fee waiver may be granted to the player upon the recommendation of the team manager or team coordinator with the approval of the Board of Directors.
3. Any family that has registered more than two players in the youth program will have the team fee halved for any additional family members.
15. Refund of Fees
Refunds for players withdrawing from the program will be paid, upon written application to the Registrar, less a $20.00 service charge fee, according to the following schedule:
1. For the purposes of these clauses the operational year shall be defined as the months of May through September of any outdoor season and October through April for any indoor season.
2. Players suspended or expelled for disciplinary reasons shall be ineligible for a refund of fees.
3. No refunds will be allowed after June 15th (outdoor) or December 15th (indoor).
4. For players withdrawing voluntarily for personal reasons or injury:
Refund = (Registration fee-$20.00 service fee less the registration fee pro-rated for every full month or portion thereof)
16. Committees
1. Referee in Chief
a) Shall be responsible for the development of both youth and senior officials within the TRI-S area and for enforcing national and provincial policies and standards.
b) Shall coordinate refereeing supply and services where required within the TRI-S area.
c) Shall prepare a bi-monthly report for the Director of Programs and deal with all organizational general work within his/her area of responsibility.
d) Shall prepare an Annual Report, which shall be presented at the Annual General Meeting.
2. House League Committee
a) Shall organize and operate a local recreational soccer program, which creates an environment of Fun, Fitness and Skill Development.
b) Shall ensure that all participants are registered with the MSA through the Club Registrar.
c) Shall prepare an Annual Report, which shall be presented at the Annual General Meeting.
3. TRI-S United (Youth) Committee
a) Shall work towards developing programs that give TRI-S youth playing in leagues outside the local house league the best possible environment in which to play soccer (both Outdoor and Indoor).
b) Shall prepare an Annual Report, which shall be presented at the Annual General Meeting.
4. TRI-S United (Adult) Committee
a) Shall work towards developing programs that give TRI-S adults (18+) playing in leagues outside the TRI-S area the best possible environment in which to play soccer (both Outdoor and Indoor).
b) Shall prepare an Annual Report, which shall be presented at the Annual General Meeting.
5. Tournament Committee
a) Shall develop and organize “TRI-S hosted” soccer tournaments on behalf of the Club.
b) Shall prepare an Annual Report, which shall be presented at the Annual General Meeting.
6. Fundraising Committee
1. All be responsible for all fundraising activities of the Club.
2. Shall immediately turn over all monies received by the Fundraising Committee to the Director of Finance.
3. Shall prepare and submit a written report of all fundraising activities to the Annual General Meeting.
4. Shall prepare a statement outlaying all fundraising activities to be done during the fiscal year, and presented to the Board of Directors for approval.
Code of Conduct, Zero Tolerance Policy
17. Members Conduct
Participation in Club activities is a privilege, not a right. All directors, officers, volunteers, members-at-large, players and all other participants are required to abide by the Bylaws of the Club, and their behavior is expected to mirror the spirit of the Bylaws.
1. Parent, Fan, Responsibilities
i) Parent and fan responsibilities shall be centered on commitment and support. Registering in the Club means not only a commitment to your child, but a commitment to a coaching staff and other players on a team that are counting on your child’s commitment to that team. Parent criticism or concerns should be voiced in the first instance to the team’s parent representative. Criticism should not be issued during or immediately after a game or practice – at least one full day should take place prior to lodging such criticism.
ii) Parents shall ensure their child attends all practices and games for the team. Practice is where the player learns. Missing practice is an immediate detriment to the development of your player. It is difficult for a coach to develop a team when some players miss practice. By missing practice the player is also letting the team down. Remember soccer is a TEAM sport; each player is a valuable member and contributes to the team and to the development and enjoyment of each player on the team.
iii) THE CLUB WILL NOT TOLERATE LOUD, OBSCENE, OBNOXIOUS Coaches, Managers, Assistants, players, parents or fans. Such individuals will be subject to discipline. Some leagues require the posting of a substantial team bond which may be forfeited (along with the game points) should a fan or fan/s verbally abuse officials.
2. Duties of Players
All players no exceptions shall recognize the\at coaches, managers and other team officials are placed in a position of “loco parentis” (acting as a responsible and reasonable parent) by the Club. As such they are charged with controlling and directing player behavior both on and off the field, at all soccer or team activities, while representing the Club. Players are therefore, subject to disciplinary action at the team, league or Club level, should they exhibit behavior that transgresses these guidelines/expectations.
Player Responsibilities:
a) Comply and obey all reasonable direction of any coach, manager, and team officials, providing such direction does not transgress normal moral, ethical or religious standards.
b) Protest unreasonable direction in a respectful, courteous fashion.
c) Comply with all Club, League, Tournament, WYSA, MSA and CSA rules.
d) Demonstrate a positive attitude to the game, practice and learning in general.
e) Arrive for games, practice and other team functions at the time specified by the team.
f) Have equipment ready for use prior to games and practice, returning team or Club property to appropriate officials in a condition similar to that when issued other than normal wear and tear.
g) Advise the appropriate team official if unable to attend a game or practice due to illness, injury or other commitment, well in advance of the activity.
h) Demonstrate respect for the game officials, team mates and opposing players and officials by refraining from profane, verbal, physical or other abuse (including physical gestures) at all times.
3. Duties of Coaches
Club Team Coaches, as chief team officials shall be fully responsible for all activities of their team. Delegation of responsibilities to assist coaches, managers and parents in necessary, desirable and encouraged; however, ultimate responsibility for these activities rests with the Team Coach.
Coaches Responsibilities:
a) Be responsive to directives of Executive Committee and operate the team within established policy and guidelines.
b) The follow the philosophies of TRI-S as it pertains to player development and age appropriate instruction.
c) To work with the Club Head Coach.
d) Ensure proper supervision of the team, before, during and after all games and practices and accept reasonable responsibility for the conduct, safety and well being of their players.
e) Respond to the needs and skills of individual players, ensuring that each player has the maximum opportunity to develop his potential.
f) Encourage and motivate their players towards enjoyment of the game, team concept, and skill development.
g) Conduct towards players parents, officials and other persons should be based on mutual respect and be fair and reasonable. Physical abuse, verbal abuse, or profanity is not condoned.
h) Select players to the team, where selection procedures exist, based on direct observation of demonstrated skills, estimates of future developmental potential and perceived dedication to the program.
i) Commit to the continued development of all players for the full season, once players are selected to a team.
THESE BY-LAWS CURRENTLY PERTAIN TO THE TRI-S UNITED SOCCER CLUB. UPON INCLUSION OF THE LOCAL HOUSE LEAGUES AND/OR SENIOR TEAMS, AMENDMENT TO THESE BY-LAWS MAY BE NECESSARY.
